Administrative Assistant

Join a Global Leader in Workforce Solutions – Net2Source Inc. Who We Are Net2Source Inc. isn't just another staffing company, we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 34 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precision—Right Talent. Right Time. Right Place. Right Price. Job Title: Part Time - Administrative Assistant (#MSD1JP00004096) Location: San Diego, CA 92121 (Onsite) Duration: 12 Months Contract Pay Rate: $27.34/Hr on W2 Hours: 20 Hours per week, on-site work (Job Description) Responsibilities: Greet visiting clients, candidates, and partners warmly, ensuring proper visitor registration and building security compliance. Arrange guest parking, elevator access passes, and escort logistics with internal hosts prior to scheduled visits. Maintain a professional reception area and answer incoming inquiries. Oversee shared conference room bookings, resolve scheduling overlaps, and optimize room usage across teams. Coordinate logistics for site town halls, all-hands meetings, team offsites, and holiday celebrations. Source food and beverage vendors, collect dietary preferences, oversee setup, and manage post-event cleanup. Regularly audit and update office distribution lists (DLs) in Outlook to reflect new hires, internal transfers, and departures. Keep office bulletin boards, digital signage, and internal intranet pages up to date. Act as the first point of contact for employee questions regarding workplace amenities, supplies, and office procedures. Partner with HR/People teams to prepare workstations, assemble welcome kits, issue security badges, and conduct office orientation tours. Dedicated calendar management for two on-site executive directors Qualifications and Skills: Experience: 2–4+ years of administrative, office coordination, or hospitality experience in a fast-paced environment. Technical Skills: Proficiency in Microsoft 365 (Outlook calendar management, distribution lists, Word, Excel, Teams) and video-conferencing platforms. Communication: Exceptional written and verbal communication skills with a strong customer-service mindset. Organization: Demonstrated ability to prioritize competing tasks, anticipate logistical bottlenecks, and solve problems proactively. Discretion: High level of integrity and confidentiality when handling sensitive information. Position is 100% on-site, no remote or hybrid option Why Work With Us? We believe in more than just jobs—we build careers. At Net2Source, we champion leadership at all levels, celebrate diverse perspectives, and empower you to make an impact. Think work-life balance, professional growth, and a collaborative culture where your ideas matter. Our Commitment to Inclusion & Equity Net2Source is an equal opportunity employer, dedicated to fostering a workplace where diverse talents and perspectives are valued. We make all employment decisions based on merit, ensuring a culture of respect, fairness, and opportunity for all, regardless of age, gender, ethnicity, disability, or other protected characteristics. Awards & Recognition • America's Most Honored Businesses (Top 10%) • Fastest-Growing Staffing Firm by Staffing Industry Analysts • INC 5000 List for Eight Consecutive Years • Top 100 by Dallas Business Journal • Spirit of Alliance Award by Agile1 #LS01