Ensure timely and accurate payments to suppliers and vendors while managing vendor relations, audits, reporting, procedures, and projects within Accounts Payable.
Responsibilities
Invoice Processing – Review, verify, code, and enter vendor invoices into the Accounts Payable software
Payment Execution – Schedule and process payments via check, ACH, or alternative payment at least twice a week
Recurring Payments and Expiring Prepaids – Verify that all monthly recurring invoices/renewing prepaids have been paid and reach out to appropriate departments or vendors if they have not been received
Compliance – Verify that all information has been gathered on new vendors such as W9 and ACH agreement authorizations. Preparing and submitting NY or PA tax-exempt forms to vendors as needed. Maintain accurate records, support audits, and ensure adherence to company policies and procedures
Vendor relations – Function as a point of contact for payment inquiries and resolve discrepancies
Requirements
two-year degree in Accounting or Business Administration or completion of specialized course of study at a business or trade school
Oversee warehouse functions and operations for the Retail Department, ensuring efficient storage, inventory management, and compliance with safety and company policies.
Responsibilities
Develop and implement storage systems, policies and procedures
Contact vendors to reconcile invoice discrepancies
Hire, recruit, and supervise new talent
Support Retail Management team and lead warehousing plan
Monitor and provide feedback to Retail Buyer and Managers
