- Reston, Virginia, United States
Support facilities and grounds maintenance business by ensuring accurate client-facing accounts receivable invoices and aligning them with contracts and P&L.
Responsibilities
- Prepare, review, and submit monthly client accounts receivable invoices for facilities and grounds maintenance contracts.
- Ensure invoices include all billable contract components, including management fees, labor reimbursements, payroll-related expenses, vendor services, ad-hoc work orders, supplies, equipment, and other reimbursable operating costs.
- Reconcile monthly invoicing activity to the client-level P&L to confirm revenues, bill-backs, contract offsets, and expenses are complete and aligned.
- Partner with operations managers and directors to gather documentation, clarify service activity, validate vendor charges, and resolve billing questions before invoices are issued.
- Review contract terms to understand billing requirements, reimbursable cost categories, fee structures, approval requirements, and client documentation standards.
Requirements
- Nice to have: Higher education facilities
- Nice to have: Corporate campus facilities
- Nice to have: Healthcare facilities
- Nice to have: Government facilities
- Nice to have: Hospitality facilities