The Project Coordinator (Document Controller) oversees all project-related records, files, and written exchanges, ensuring materials are systematically logged, updated across versions, shared with relevant teams, tracked through approval workflows, and securely archived.
Responsibilities
Log, classify, assign identifiers to, and disseminate project files and official communications while monitoring their status.
Supervise document submissions/transmittals, actively chasing pending feedback and sign-offs.
Oversee revision management and ensure strict adherence to standardized document governance policies.
Maintain and organize the Electronic Document Management System (EDMS) and keep structured filing repositories.
Liaise with internal and external project partners to streamline review cycles, secure approvals, and maintain a seamless flow of information.
Requirements
Nice to have: Experience with a document management system (EDMS)
Senior quality role responsible for owning and shaping AQA’s ISO 9001 compliant Quality Management System, leading the transition to ISO 9001:2026, and managing the QMS Coordinator.
Compensation
Salary:£55,700 - £63,100
Responsibilities
Own and improve AQA’s ISO 9001 compliant QMS, including certification, external audit preparation, findings, corrective actions and senior reporting
Lead the ISO 9001:2026 transition programme, including impact assessment, planning and influencing senior leaders, process owners and cross-functional teams
Provide expert leadership on corporate document management, controlled documents, quality performance indicators and QMS assurance while line managing the QMS Coordinator
Lead and develop the QMS Coordinator, providing day-to-day direction, coaching and support
Responsible for overseeing document governance processes, ensuring compliance, and supporting operational projects within the financial services industry.
Document Governance SpecialistFirst West · Langley, Canada+4 more