Administration Assistant (NDIS) - Payroll, Rostering and Finance Administration
Outsourced Staff · Posted Nov 12, 2026
- Remote, Australia
- Remote
- Full-time · Associate
- 2+ years
Hands-on administration role centred on payroll preparation, finance administration, rostering support and compliance documentation for an NDIS provider.
Responsibilities
- Prepare pay runs in Xero for approval, applying award-based pay rates, overtime, penalty rates, superannuation and leave entitlements
- Check timesheets against rosters before each pay run, and report any differences, gaps or unusual entries to the approver
- Reconcile bank accounts and code transactions in Xero, and match receipts
- Manage the invoicing workflow end to end, including creating, sending and tracking invoices
- Enters and amends shifts as directed in rostering software (ShiftCare preferred, Deputy, Employment Hero or similar acceptable)
Requirements
- Nice to have: Knowledge of the SCHADS Award
- Nice to have: Experience with the NDIS
- Nice to have: NDIS billing
- Nice to have: Rostering or scheduling software experience (ShiftCare preferred)