Detail-oriented and analytical Accountant to support financial operations of a manufacturing business, focusing on ERP system management, job costing, customer invoicing, and core staff accounting.
Responsibilities
Serve as a key accounting resource and administrator for the company's ERP system.
Maintain and monitor accounting-related ERP data, including customers, vendors, items, accounts, costing information, and other master data.
Ensure ERP transactions are accurately recorded and properly flow into the general ledger.
Partner with Operations, Purchasing, Sales, and other departments to improve ERP processes and data accuracy.
Identify system issues, process gaps, and opportunities for automation or improved efficiency.
Manages accounts receivable, customer invoicing, payment processing, account reconciliation, collections, and accurate financial recordkeeping for a Japanese trading company.
Compensation
Salary: $48,000 – $50,000（DOE）
Responsibilities
Manage accounts receivable activities by monitoring customer account balances, maintaining accurate AR records, identifying overdue accounts, and addressing payment discrepancies.
Process and record customer payments by receiving, recording, and applying incoming payments, including checks, ACH transfers, wire transfers, and credit card payments, through the Company’s accounting system and banking platforms.
Conduct payment collection activities by communicating with customers through email and telephone, requesting payment status updates, following up on past-due balances, and coordinating collection efforts with the Sales and Management teams.
Manage machine sales invoicing and payment transactions, including preparing and issuing down payment, progress payment, and final payment invoices in accordance with customer purchase orders and agreed payment terms.
Maintain machine project accounting records by tracking project-related payments, costs, expenses, service fees, travel expenses, and other charges in the Company’s accounting system.
Requirements
High school diploma or equivalent
Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
Lead and develop accounting teams across the Americas Region, overseeing accounts payable, receivable, invoicing, payroll, and portal administration while ensuring compliance with GAAP, IFRS, and internal controls.
Coordinate administrative services for construction and maintenance projects, manage ERP and invoicing processes, and support project managers and field personnel.
Responsibilities
Serve as the main point of contact between project teams, general contractors, subcontractors, vendors, Corp Finance and Operations Team
Set up the project in Spectrum Viewpoint ERP software and maintain shared files
Track all projects through ERP system and client platforms
Issue purchase orders, subcontracts, change orders and progress billings
Track change orders from request through approval and billing
Responsible for preparing and coordinating documentation for ocean export activities, managing carrier rates, tracking shipments, and ensuring compliance with local and international regulations.
Responsibilities
Prepare and coordinate documentation for ocean export activities
Coordinate cargo pick up and transfer
Monitor shipment status
Communicate with export authorities, customers and suppliers
Manage and update carrier/vendor rates
Requirements
High School Diploma
GED
Nice to have: additional languages
Nice to have: freight forwarding industry knowledge
Responsible for customer invoicing for primarily large national, industrial, strategic and key accounts, acting as a liaison between customers, credit offices, and branches to resolve billing issues.
Responsibilities
Reconcile internal and external systems to ensure all outstanding invoices have been submitted to the customer
Responsible for invoicing/e-invoicing of customers and processing of invoices through various accounting systems and external websites
Act as main focal point for all new customer requested specialized invoicing and developing of processes and procedures
Assist in collection of difficult, larger national, strategic, industrial or other key accounts
Prepare detailed tracking system to track purchase order values, invoiced amounts and remaining available values
Nice to have: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
Nice to have: Experience in a manufacturing, industrial machinery, distribution, or trading company
Nice to have: Familiarity with machine sales transactions, including purchase orders, advance payments, progress payments, and project-related invoicing
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