Referso Jobs

Support managers and teams within the Data Integration & Automation hub, coordinating administrative tasks, travel, and communication with internal and external stakeholders.

Responsibilities

Conduct general secretarial/clerical duties
Support managers and team with regular tasks
Organize visitors’ agendas and coordinate inquiries
Plan and coordinate meetings, trainings, and events
Arrange complex international travel and manage expense reports

Requirements

University degree preferred

Skills

Confidentiality Database Management Event Planning Executive Relationship Management Extensive Traveling File Management International Travel Arrangements Inventory Management

VIP Event Specialist at Hospitality Promotion Team - Marketing Division

Rakuten · Posted Nov 6, 2026

Open

Tokyo, Tokyo, Japan
Hybrid
Full-time · Senior
5+ years

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Seeking a VIP Events Specialist to leverage Rakuten Group's sports and entertainment assets to foster special relationships with key clients through exclusive VIP events, managing end-to-end guest relations from planning to on-site operation.

Responsibilities

Managing invitations for key customers to various events
Communicating with executive assistants from various companies and internal/external stakeholders
Directing external vendors
Salesforce operation for invitation tasks, distribution lists, and attendance tracking
On-site event operation on the day of the event

Requirements

Nice to have: Salesforce

Skills

VIP handling Secretarial work VIP guest relations Communication skills Negotiation skills Project management Japanese (Fluent)English (Intermediate)

Technical Assistant

qatarprima · Posted Oct 26, 2020

Open

Qatar
On-site
Full-time · Associate
3–4 years

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Providing comprehensive administrative, coordination, and secretarial support to the Chief Operations Officer (COO) while managing operational activities and stakeholder communication.

Responsibilities

Adherence to quality, health & safety, information security, and business continuity policies.
Provide comprehensive administrative, coordination, and secretarial support to the Chief Operations Officer (COO).
Manage the COO's calendar, meetings, travel arrangements, correspondence, and action tracking activities.
Organize meetings, prepare agendas, record minutes, and follow up on action items to ensure timely completion.
Act as a key point of contact for internal and external stakeholders, ensuring smooth communication and coordination on behalf of the COO.

Requirements

Diploma or Bachelor's Degree in Business Administration
Operations Management
Commerce
Secretarial Studies
Engineering

Skills

technical support administration executive assistance secretarial work

Secretarial Work jobs

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