Overall objective: to strengthen the quality, consistency, accessibility
and visibility of the GCF Knuckles Project’s knowledge products and
communication outputs, so that Project evidence and results reach and are
understood by their intended audiences.
Specific objectives:
Ensure that written outputs of the Project team and partners are clear,
accurate, consistent and of publishable standard through technical review,
language editing and proofreading.
Produce and edit timely, high-quality news, media, technical content and
storytelling content for the ICRAF Sri Lanka country office and Project
channels.
Uphold the Project’s house style, terminology and ethical standards in
all written communication.
Summary of responsibilities
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Working arrangements
Work will be requested through short written
task orders, each stating the product, purpose, audience, length or format,
source materials, review points and deadline. The Consultant will confirm
acceptance and feasibility of the deadline within [one (1)] working day.
Products vary in size and complexity; the scope, effort and fee for each are
agreed before work starts, using the unit rates in the Consultant’s financial
proposal.
The Consultant will be responsible for the following
tasks:
Technical review: review draft reports, briefs, papers, training
materials and proposals from the Project team and partners for clarity, logic,
completeness and internal consistency of data, figures, terminology and
conclusions, and refer technical gaps or queries to the responsible author or
technical lead. This does not replace scientific peer review.
Copy-editing and language editing: correct grammar, syntax, spelling and
punctuation; improve flow, concision and plain-language readability;
standardise terminology, acronyms, headings, tables, figure captions and
cross-references; apply the Project style guide and referencing conventions.
Proofreading: check designed layouts and final proofs against approved
text before printing or publication.
Writing and rewriting: draft or develop from notes, interviews and field
visits news items, press releases, feature and success stories, case studies,
blogs, newsletter articles, factsheets, executive summaries, key messages,
speeches, talking points, web content, captions and social media copy.
Country-office media and news: maintain a content calendar for ICRAF Sri
Lanka news; prepare media advisories and releases for approval; compile media
coverage and clippings; and support engagement with English, Sinhala and Tamil
media as directed.
Translation quality review: where applicable, review Sinhala and Tamil
translations for accuracy, terminology and consistency with the English source,
and coordinate corrections with translators.
Fact-checking and verification: verify names, titles, dates, figures,
place names, institutional names and quotations, and confirm that necessary
permissions and approvals are obtained.
Ethical and inclusive storytelling: ensure informed consent for quotes
and images, dignified and non-stereotyped portrayal of communities, and
gender-responsive and socially inclusive language.
Quality assurance: maintain an editing log, style sheet and glossary;
use tracked changes and version control; and provide brief editorial notes to
authors to build writing capacity.
Corporate standards and quality: apply the latest Landscape Alliance
editorial and publication guidelines and standards to every deliverable.
Indicative products and
turnaround
The
list below is illustrative. Actual products, volumes and timelines will be
specified in each task order and may differ from product to product.
Indicative product
News
item or press release (up to [500] words)
Indicative turnaround (from
complete inputs)
[1–2
working days]
Indicative product
Feature
story or case study ([800–1,200] words)
Indicative turnaround (from
complete inputs)
[5–7
working days]
Indicative product
Copy-edit
of report (per [10,000] words)
Indicative turnaround (from
complete inputs)
[5–7
working days]
Indicative product
Technical
review of a draft output
Indicative turnaround (from
complete inputs)
[to
be agreed per task order]
Indicative product
Proofreading
of designed layout (per [20–30] pages)
Indicative turnaround (from
complete inputs)
[2–3
working days]
Quality standards and technical specifications
Language
and style: British English unless otherwise
specified; the Project style guide and referencing; plain language suited to
the audience; consistent spelling of Sri Lankan place and institution names.
Responsible
use of AI tools:
unpublished, confidential or personal Project information must not be entered
into public generative AI tools without prior written approval. Any AI-assisted
content or imagery must be disclosed to the Project and checked by the
Consultant for accuracy, originality and rights.
Images
and fonts: only original, Project-owned or
properly licensed images, fonts and icons may be used, with licences permitting
the Project’s intended use and recorded for handover.
Review
rounds: each product includes up to [three
(3)] rounds of consolidated feedback within the agreed fee. Further changes
arising from new content or a change of direction will be agreed in advance.
Corporate review: to
ensure consistency in quality, all published materials must undergo quality
review by the COE team in Bogor before final release.