Document Controller responsible for managing project documentation, ensuring compliance with quality management systems, and facilitating information flow within construction projects.
Compensation
$50,000.00 - $60,000.00 Annual
Responsibilities
Assist in the organization and maintenance of project documentation, including construction documents, plans, specifications, RFIs, Submittals and correspondence.
Support the document control process by ensuring documents are correctly classified, stored, and retrieved in accordance with company standards.
Coordinate the distribution of documents to relevant stakeholders and track revisions and approvals.
Maintain an accurate document register and ensure all documentation is up-to-date and accessible to team members.
Collaborate with project teams to identify documentation needs and provide training on document management systems.
Requirements
Associate degree in Construction Administration
Nice to have: Experience with construction document management systems or software
Nice to have: Familiarity with quality management processes
Nice to have: Basic understanding of project management principles
The Document Control Specialist is responsible for establishing, maintaining, organizing, tracking, and controlling project records and documentation in support of construction, inspection, quality, permit, plan review, administrative, and closeout activities.
Receive, log, file, distribute, and archive documents in accordance with approved document control procedures, naming conventions, metadata requirements, revision control standards, and records retention requirements.
Manage document numbering, version control, status codes, file structures, review workflows, distribution lists, document transmittals, and electronic filing protocols.
Support permit package documentation, plan review logs, comment matrices, resubmittal records, inspection documentation, deficiency logs, reinspection records, photographs, meeting records, and closeout packages.
Coordinate with project leadership, discipline leads, inspectors, permit coordinators, plan reviewers, contractors, engineers, quality teams, and administrative personnel to ensure documents are complete and properly controlled.
Requirements
High school diploma or GED
Associate degree, technical diploma, or coursework in Business Administration, Records Management, Document Management, Construction Management, Engineering Technology, Information Management, or Quality Management
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