The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone who visits the office and provide executive support to senior leaders while keeping day-to-day office operations running smoothly.
Responsibilities
Leading front-desk operations: greeting visitors, answering and directing calls and inquiries, and keeping the office secure through access procedures
Acting as an ambassador for Oxford and the Vancouver office with tenants, visitors, contractors and internal teams
Providing executive assistant support to senior leaders, including correspondence, scheduling and preparing letters
Coordinating meetings and boardroom bookings, including room set-up, catering and virtual meeting technology
Managing office administration: supplies, kitchen stock, equipment, mail and couriers, and the reception manual
Guest Relations Host responsible for visitor reception, registration, VIP support, meeting room coordination, catering, and internal communication within a real estate client site.
Responsibilities
Manage visitor check‑in and registration
Provide customized support to VIP clients
Coordinate meeting room reservations and set‑up
Deliver food and beverage services and manage catering
Facilitate communication among customers, visitors, and internal teams
Requirements
Nice to have: Luxury or premium hotel VIP service experience
Nice to have: Experience with beverage service equipment
The Health Services Assistant supports medical staff in the Health Center, providing medical support services such as appointment scheduling and handling protected health information.
Compensation
$19.50 - $20.50
Responsibilities
Answer several-line phones to schedule appointments and take messages for both nursing triage and several providers
Help coordinate services to appropriate medical staff
Regularly handle confidential PHI and other sensitive student information
Assist with making referral appointments for student patients with specialists depending on their insurance coverage
Help coordinate x-ray and laboratory services when necessary
Staffing the reception desk and providing Reception and Administration services for the business.
Compensation
Pay Range: £26,800.00-£31,500.00
Responsibilities
Greeting staff and visitors, ensuring visitor sign-in and badge issuance, and managing temporary passes
Managing car parking logistics such as maintaining records of permits, vehicle registrations, and contact details
Handling incoming calls on both the main and mobile reception lines and managing reception and facilities mailboxes
Coordinating meeting room and Deskbird bookings
Managing postal and courier services, including logging parcels, notifying recipients, processing outgoing shipments, and liaising with Trade Compliance for international parcels
Support both clinical and front‑office teams in a dental practice, assisting dentists, preparing treatment rooms, managing appointments, and handling patient enquiries.
Responsibilities
Assisting dentists and clinicians during dental procedures
Preparing treatment rooms and sterilising dental instruments
Welcoming patients and providing a friendly, professional experience
Managing appointments, answering phone calls and responding to patient enquiries
Supporting patient bookings, recalls and general reception administration
The successful candidate will be responsible for welcoming guests, assisting with check-ins and check-outs, handling enquiries and ensuring a smooth and memorable guest experience.
Compensation
Salary: Negotiable depending on experience.
Responsibilities
Welcome guests warmly and provide professional front desk service
Manage guest check-ins, check-outs and reservations
Handle telephone calls, emails and guest enquiries
Provide accurate information regarding hotel facilities and services
Assist with guest requests, complaints and special arrangements
Requirements
Nice to have: luxury hospitality experience
Nice to have: knowledge of hotel reservation systems
As our weekend receptionist, you will create a friendly and welcoming experience for everyone who enters or contacts the home. You will manage incoming calls, greet visitors, respond to enquiries, maintain accurate records and support day-to-day administration across the facility.
Compensation
$30.34 per hour + Penalties + 12% superannuation
Responsibilities
Provide a professional, caring and welcoming reception service for residents, families, visitors and staff.
Answer and direct phone calls, take messages and respond to general enquiries promptly and courteously.
Maintain visitor sign-in processes and support a safe, compliant front reception environment.
Assist with general administration, including data entry, filing, scanning, mail, stationery ordering and document preparation.
Support resident and family communications with sensitivity, confidentiality and respect.
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