Document management jobs

Regulatory Officer (Safety Reporting)

PSI CRO · Posted Nov 10, 2026

Open

Buenos Aires, Buenos Aires, Argentina
On-site

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Regulatory Officer (Safety Reporting)

PSI CRO · Posted Nov 10, 2026

Open

Buenos Aires, Buenos Aires, Argentina
On-site

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Facility Sales and Admin - Temporary

Bunge · Posted Nov 9, 2026

Open

Ste. Agathe, Manitoba, Canada
Temporary
1+ years

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Support customer-facing sales activities and essential office operations in a temporary facility role.

Responsibilities

Act as first point of contact for incoming calls and visitors
Monitor and update delivery schedules daily
Process customer and operations orders, complete documentation, receive payments
Maintain office records and employee documentation
Prepare and format reports, spreadsheets, presentations

Requirements

High school diploma (Grade 12) or equivalent
Nice to have: knowledge of grain pricing and customer options

Skills

office clerical administrative customer service Microsoft Office applications inventory tracking order processing document management Microsoft Office

Project Administrator

Australian Rail Track Corporation Ltd · Posted Aug 23, 2026

Open

Melbourne, Victoria, Australia
On-site
Full-time · Associate

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Provide day-to-day administrative and project coordination support to Infrastructure Projects teams.

Responsibilities

Prepare and maintain project documentation, correspondence, reports, registers and records.
Maintain accurate document management systems, databases and information repositories.
Support purchase orders, invoices, vendor administration, work orders and other financial processes.
Coordinate meetings, travel, onboarding and other project and business logistics.
Liaise with internal teams, contractors, consultants, suppliers and other stakeholders.

Skills

document management financial administration meeting coordination travel coordination stakeholder coordination process improvement

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Media Specialist I

Bowhead · Posted Nov 9, 2026

Open

Dahlgren, Virginia, United States
Entry
$19–$19 per hour
1+ years

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Media Specialist I

Compensation

Target salary is $18.83/hr commensurate with experience

Responsibilities

Receive, process, catalog, and distribute classified and unclassified computer media and technical documentation
Maintain centralized media library operations and provide customer service support
Maintain accurate inventories of Master and Library media using barcode tracking systems and approved databases
Process requests for controlled computer media and technical documentation
Verify user authorization and security clearance prior to releasing classified materials

Requirements

High School Diploma required
Bachelor’s Degree desired
Nice to have: Bachelor’s Degree

Skills

records management logistics library operations document management media accountability inventory databases

Facilities and Real Estate Property Specialist

HOLT Group · Posted Nov 9, 2026

Open

San Antonio, Texas, United States
Full-time
3+ years

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Responsible for maintaining accurate facilities management and real estate portfolio records across HOLT Group’s operations in Texas and Oklahoma.

Responsibilities

Maintain CMMS and ensure accurate, complete, and timely entry of facilities maintenance data
Create, update, and maintain facility, building system, equipment, and asset records
Enter and update work orders, preventive maintenance schedules, service histories, maintenance activities, and completion records
Track open and completed work orders, overdue maintenance activities, outstanding service requests, and required follow-ups
Perform vendor research and vetting to identify sources and expand vendor network

Requirements

Associate degree in business administration
Bachelor’s degree in business administration
Bachelor’s degree in real estate
Bachelor’s degree in facilities management
Bachelor’s degree in construction management

Skills

CMMS administration Document management Invoice processing Transaction coordination

Human Resources Coordinator - The Little Nell

Aspen Skiing Company · Posted Nov 9, 2026

Open

Aspen, Colorado, United States
Full-time
$26–$28 per hour
2+ years

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The Human Resources Coordinator aids with and facilitates the human resource processes for The Little Nell, Residences at The Little Nell and Aspen Mountain Club.

Compensation

The pay range for this position is $26.00 to $28.00 per hour; actual pay will be dependent on budget and experience.

Responsibilities

Completes and assists with the onboarding and orientation of new hires
Helps coordinate and assist with training sessions
Performs customer service functions by answering employee requests and questions
Completes HRIS entry for current employees, new hires and terminated employees
Trains managers and employees on HRIS systems

Requirements

Bachelor's degree
Nice to have: Bilingual in English and Spanish

Skills

HRIS entry I-9 verification employment verification background checks Microsoft Office HR principles

Legal On-Site Services Specialist

Metasys Technologies · Posted Nov 9, 2026

Open

Chicago, Illinois, United States
On-site
Temporary · Entry
1+ years

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We are seeking a detail-oriented Legal Office Services Specialist to support daily operations in a legal office environment involving high-volume copying, printing, scanning, document production, and finishing.

Responsibilities

Operate high-volume copiers, printers, scanners, and other document production equipment.
Perform copying, printing, scanning, collating, hole punching, cutting, binding, and book assembly.
Handle confidential and sensitive legal documents with accuracy and discretion.
Operate finishing equipment, including paper cutters, hole punch machines, shrink-wrap machines, joggers, staplers, and binding equipment.
Perform document scanning, file conversion, file naming, OCR processing, and electronic document management.

Requirements

High school diploma
GED
equivalent work experience
Nice to have: legal industry experience

Skills

duplicating printing copying scanning document production Microsoft Office Suite

Legal Support Assistant

Wilson Elser - Business & Legal Professionals · Posted Nov 9, 2026

Open

Chicago, Illinois, United States
On-site
Full-time · Entry
$60K–$65K per year
1+ years

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Support attorneys and legal administrative assistants in a fast‑paced law firm environment.

Compensation

$60,000—$65,000 USD

Responsibilities

Maintain a clean, organized, and professional reception area
Answer, screen, route, and respond to incoming phone calls and messages
Greet, screen, and direct visitors in a professional and welcoming manner
Assist with opening and closing client matters
Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents

Requirements

High school diploma or equivalent
Nice to have: Prior law firm experience

Skills

Microsoft Office (Word, Excel, Outlook)Document management Legal software Microsoft Office Excel Outlook

Benefits

Litigation Assistant

Morgan & Morgan, P.A. · Posted Nov 9, 2026

Open

Gainesville, Florida, United States
On-site
Full-time
2+ years

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Assist lead attorneys and litigation paralegals with administrative and legal support tasks in a personal injury law firm.

Responsibilities

Perform administrative duties such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics
Maintain pleadings and discovery indexes
Organize exhibits, documents, evidence, briefs, and appendices
Implement and improve administrative processes for more efficient workflow
Collect, examine, and organize evidence and other legal documents for attorney review and case preparation

Requirements

High school diploma or GED
Associate’s Degree in Paralegal Studies
Bachelor’s Degree
Paralegal Certificate
Nice to have: Experience in Personal Injury

Skills

Scheduling Document management Legal research Billing Client communication Administrative organization

Engagement Specialist

Blackbird Health · Posted Nov 9, 2026

Open

Remote, United States
Remote
Full-time · Associate
$21–$24 per hour
1–3 years

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Engagement Specialists are an integral part of an integrated and collaborative care team, acting as the first step in a family’s care journey by managing intake and communications.

Compensation

$21—$24 USD

Responsibilities

Build Trusting Relationships by connecting with new families to understand their needs and guide them through the intake process
Navigate the complexities of healthcare with keen attention to detail
Handle crucial administrative work including patient communications, scheduling, and collecting/organizing necessary paperwork
Collaborate with a compassionate and intelligent team to ensure services run smoothly

Requirements

Nice to have: behavioral health experience
Nice to have: electronic health records (EHR)
Nice to have: patient engagement platforms

Skills

customer/patient-facing role administrative tasks data entry document management digital & tech savvy