- Ashburn, Virginia, United States
- On-site
- Full-time
Provide in-person administrative and operational support to branch offices of the Federal Highway Administration's Eastern Federal Lands Highway Division in Ashburn, Virginia.
Responsibilities
- Prepare, edit, proofread, format, distribute and track letters, memoranda, reports, presentations and other official correspondence; maintain electronic and paper records.
- Manage shared inboxes, telephone and reception duties, incoming mail and packages, document scanning, copying and secure shredding.
- Coordinate meetings, conference calls and webinars; manage calendars, invitations, agendas, meeting materials, minutes and follow-up correspondence.
- Support domestic and international travel planning and documentation, including authorizations, itineraries and vouchers using E2 Travel or equivalent systems.
- Review, process and track employee time and attendance using Castle and P6 Primavera; reconcile discrepancies and maintain related records.