The Production Coordinator will support daily operations in a fast-paced environment, ensuring operational efficiency by assisting with vehicle flow, parts procurement, vehicle detailing, lot management, and customer support.
Responsibilities
Confirm drop-off orders and verify part accuracy
Perform mirror matching to confirm part compatibility and deliver parts
Post parts invoices accurately in shop management software
Coordinate parts returns and secure credits from suppliers
Assist in keeping the unposted invoice tracker clean
The Program Coordinator (CME & Special Projects) is responsible for coordinating and supporting the Department of Ophthalmology & Visual Sciences' continuing medical education programs (CME), educational activities, special events, and departmental initiatives.
Responsibilities
Coordinate the planning, organization, and execution of departmental CME activities, educational conferences, symposiums, lectures, workshops, and professional development programs
Work closely with faculty, course directors, and departmental leadership to establish program objectives, schedules, timelines, and logistical requirements
Coordinate educational event logistics, including venue reservations, audiovisual services, catering, registration, speaker arrangements, and program materials
Assist with CME accreditation documentation and compliance requirements
Maintain accurate records of educational activities, participant registration, attendance, evaluations, and other required documentation
Requirements
Graduate Medical Education (GME) residency and fellowship
Provide comprehensive, high-level support to executive team in a fast‑paced environment, managing logistics, vendor coordination, and personal assistance.
Compensation
Company Provided Vehicle & Fuel
Paid time off and health benefits package
Responsibilities
Execute routine and high‑priority local errands
Manage executive mail intake and package distribution
Provide safe transportation for executive leadership
Organize, scan, and archive confidential documents
Manage complex daily calendars and coordinate meetings
Support and coordinate key activities across Logistics and Procurement, including freight coordination, purchase order processing, vendor follow-up, and performance reporting.
Responsibilities
Request, obtain, and compare freight quotes from carriers and transportation providers
Coordinate and book freight shipments, including scheduling pickups and deliveries
Track shipments from pickup through delivery and proactively communicate delays or changes
Assist the Procurement team with purchase order creation, entry, and maintenance
Verify PO accuracy, including vendor information, pricing, quantities, and delivery requirements
Manages the parts, tools, and supplies that keep [facility/equipment] running, and serves as the main point of contact with MRO vendors. You’ll make sure technicians get the right part at the right time, and that orders, deliveries, stock levels, and records are accurate.
Responsibilities
Receive, inspect, tag, and shelve incoming parts and supplies, and verify shipments against purchase orders
Issue parts and tools to technicians and record every transaction in [CMMS/ERP, e.g., SAP, Maximo, Fiix]
Perform cycle counts and annual physical inventories; investigate and resolve discrepancies
Monitor min/max levels and identify items that need reordering
Lead and manage facilities projects, including planning, budgeting, design, and execution, while ensuring compliance with safety and environmental regulations.
Entry-level Contract Administrator responsible for processing accounts payable, vendor communication, and supporting operations in the PCI Austin 549 operations.
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