- High School Diploma or General Education Degree (GED)
- Nice to have: previous lead or supervisory experience
- Nice to have: bilingual ability
Summary
Leads inventory-control activities for finished goods and warehouse locations, including required counts, discrepancy investigation, FIFO/FEFO compliance, recordkeeping, reporting, and adjustment requests. Directs the Inventory Control Specialist, supports Operations’ daily WIP verification and the supervisor-owned verification program, escalates material variances, maintains audit readiness, and provides after-hours inventory and warehouse support as required. 40 – 50 hours per week. 9:30pm – 6:30am. Occasional variable shift coverage.
Education, Licensure and Experience
High School Diploma or General Education Degree (GED) preferred, with two or more years of inventory-control or warehouse experience required.
Experience with physical inventories, cycle counts, discrepancy investigation, reconciliation, and controlled inventory adjustments is preferred.
Previous lead or supervisory experience preferred.
Strong verbal and written communication, organization, and recordkeeping skills required.
Ability to prioritize multiple assignments, investigate variances, work under pressure, and meet required reconciliation deadlines.
Knowledge of WMS, RF scanner operations, spreadsheets, Microsoft Office.
English proficiency is required; bilingual ability is preferred but not required.
Qualifications
To perform this job successfully, an individual must be a minimum of 18 years of age and must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties and Responsibilities
Essential Duties and Responsibilities include the following. This list does not state or imply that these are the only duties required. The omission of a specific duty does not exclude it from the position, and other duties may be assigned as necessary and appropriate.
Lead and assigned inventory-control work for finished goods and warehouse locations.
Coordinate and document required counts: daily finished goods combo locations, weekly fresh-cooler inventory, and monthly freezer cycle-count coverage so every freezer location is counted at least once every 30 days.
Perform and direct blind counts by recording the physical count on paper before viewing or entering the system quantity.
Use RF scanners to scan locations and pallet tags, verify quantity, item code, date, labeling, and location, complete each location, and reconcile results.
Investigate every discrepancy before any system and document findings.
Recount locations with mismatched item quantity or pallets and research them in the WMS.
Prepare complete inventory-adjustment requests with a documented root cause and supporting records.
Monitor inventory on site to maintain FIFO/FEFO rotation, code-date control, location accuracy, traceability, and timely escalation of at-risk inventory.
Run daily inventory reports and support monthly review of inventory accuracy, location accuracy, count completion, FIFO compliance, investigation completion, adjustment trends, and root causes.
Support Operations’ daily WIP verification (quantity, item code, date, and labeling) by researching production transactions and escalating WIP discrepancies to the Operations Superintendent.
Provide completed records and access for the supervisor-owned verification program, including daily verification, weekly verification, and monthly audit of one completed cycle-count aisle.
Train and work alongside the Inventory Control Specialist in Carlisle WMS, RF scanner operation, cycle counting, reconciliation, FIFO/FEFO, adjustment documentation, downtime procedures, applicable food-safety requirements, and safe work practices.
Maintain count sheets, cycle-count reports, adjustment logs, investigation forms, audit checklists, and training records in accordance with the retention requirement.
Support the annual wall-to-wall physical inventory, executive review, corrective-action, and the pre-implementation baseline count when required.
Communicate inventory risks, unresolved discrepancies, process failures, and resource needs to their supervisor.
Supervisory Responsibilities
Provides day-to-day directions to one Inventory Control Specialist who reports to and works alongside the Inventory Lead. The Inventory Lead assigns priorities, coordinates training and escalation, and works with the specialist to complete scheduled counts, maintain records, conduct first-level discrepancy research, support reconciliation and reporting, and provide operational coverage.
Assign scheduled counts, investigations, recordkeeping, and follow-up work to the Inventory Control Specialist based on inventory priorities and coverage needs.
Train, coach, and work alongside the Inventory Control Specialist while checking completion and quality of inventory-control work; these checks do not replace the supervisor-owned verification required by the SOP.
Escalate staffing, performance, discipline, and approval matters to the Inventory Supervisor or Warehouse Manager; the Inventory Lead does not replace established approval authorities.
Language Skills
Ability to read, write, speak, and understand English sufficiently to follow inventory procedures, system prompts, labels, count sheets, investigation forms, safety rules, and regulatory requirements.
Mathematical Skills
In order to perform duties, must be able to:
Add, subtract, multiply, and divide whole numbers, decimals, fractions, and units of measure.
Calculate percentages, ratios, rates, and inventory variances.
Read and interpret inventory reports, count results, graphs, and performance measures.
Reasoning Ability
Ability to apply sound judgment when reviewing inventory information, investigating discrepancies, and interpreting written or oral instructions. Must be able to make routine decisions within established procedures and recognize when a matter requires escalation to the Supervisor.
Computer Skills
Working knowledge of WMS, RF scanners, and Microsoft Office is preferred, along with the ability to learn related warehouse systems and complete required systems training.
Other Skills and Abilities
Strong organization, prioritization, and record-control skills.
Ability to lead discrepancy investigations and identify root causes.
Ability to train, coach, and direct assigned inventory-control personnel.
Ability to work independently while following documented controls, approval limits, and separation-of-duties requirements.
Ability to work cooperatively across Inventory Control, Shipping, Operations, Quality, Sales, and external storage partners.
Ability to work in varying warehouse environments, including cold conditions, and to provide after-hours or weekend support when required.
Physical Demands and Work Environment
The work-environment characteristics and physical demands described here are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The warehouse environment may include cold or humid conditions (non-weather related), working near moving mechanical equipment, exposure to airborne particles, and cleaning chemicals. Noise levels are usually moderate but may be loud in active warehouse areas. The employee must frequently lift/carry/move up to 50 pounds and occasionally up to 90 pounds. Specific vision abilities required include close vision, distance vision and ability to adjust focus. Frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear.
Stockroom ManagerNewSephora · Perth, Australia
Warehouse SupervisorNewD&H · Newnan, US
Warehouse Associate IINewCMC Rescue Inc · Goleta, US
Inventory Control Specialist I General AdminVetJobs · Ballston Spa, US
Retail Seasonal Operations AssociateSMCP NORTH AMERICA (US, CANADA) · Miami, US
Inventory Clerk - 3rd ShiftWholestone Farms Cooperative Inc · Fremont, US
Inventory TechnicianGlass Meadows · Newton, US