The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone who visits the office and provide executive support to senior leaders while keeping day-to-day office operations running smoothly.
Responsibilities
Leading front-desk operations: greeting visitors, answering and directing calls and inquiries, and keeping the office secure through access procedures
Acting as an ambassador for Oxford and the Vancouver office with tenants, visitors, contractors and internal teams
Providing executive assistant support to senior leaders, including correspondence, scheduling and preparing letters
Coordinating meetings and boardroom bookings, including room set-up, catering and virtual meeting technology
Managing office administration: supplies, kitchen stock, equipment, mail and couriers, and the reception manual
The Executive Assistant to the CEO serves as a highly trusted partner responsible for supporting the CEO’s effectiveness, clarity, and operational capacity. This role operates beyond the traditional administrative scope and requires strong business acumen, sound judgement, and high discretion.
Compensation
$76,800 to $115,200 per year
Responsibilities
Represent the Credit Union at Sponsor Events
Coordinate Board and committee calendars, materials, logistics, communications, approvals, and follow-up
Maintain a forward calendar of Board deadlines, executive-team commitments, strategic milestones, and major organizational events
Prepare the CEO for Board meetings, executive-team discussions, external engagements, and sensitive employee or member matters
Protect privileged, confidential, and highly sensitive information
Requirements
High School Diploma or GED
Nice to have: Supporting cross-functional initiatives
Highly organized, proactive and resourceful Executive Assistant to support four senior leaders across the Commercial organization, managing complex priorities, anticipating needs, and keeping business rhythms moving.
Executive Assistant to support FSI Directors within the AWS UKI organization. The role involves complex diary management, travel arrangements, and event planning in a fast-paced environment.
Responsibilities
Coordinate complex calendars and scheduling with professionalism and care
Support and organize team activities including meetings, events, and collaborative sessions
Manage domestic and international travel arrangements including logistics and expense reporting
Partner with internal teams including Recruiting, Facilities, and HR to ensure seamless operations
Monitor and facilitate completion of key deliverables and action items
Requirements
Nice to have: Leading process improvements
Nice to have: Experience in a fast-paced, high-tech company
Nice to have: Designing processes to maximize efficiency
Providing high-level administrative and organizational support to Medical Management and Utilization Management leadership teams in a dynamic healthcare organization.
Compensation
The pay range for this position is $20.00 - $25.00/hr.
Responsibilities
Manage executive calendars, travel arrangements, scheduling, and meeting coordination across multiple leaders and stakeholders.
Coordinate leadership meetings, workgroups, operational sessions, and executive forums.
Prepare agendas, meeting materials, presentations, notes, and follow-up documentation.
Support executive communications, correspondence, and document preparation.
Organize and maintain administrative records, files, and operational documentation.
Requirements
High school diploma or equivalent
Nice to have: healthcare industry experience
Nice to have: managing complex executive calendars
Nice to have: coordinating large meetings or events
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