Administrative Coordinator - Assistant to Assistant Vice Provost, Financial Aid
Loyola Marymount University · Los Angeles, US
$24–$29· On-site · Full-time
Client Registration Representative
Center For Mental Health · Helena, US
$17–$17· Full-time
APS Field Administrative Assistant II
Texas Health and Human Services Commission (HHSC), Texas Department of State Health Services (DSHS), and Texas Department of Family and Protective Services (DFPS) · Tyler, US
$3K–$4K· On-site · Full-time · Associate
S
Clerical-Lead
Sigma Inc · Holyoke, US
On-site · Contract
Instructional Assistant - General Education - Library Assistant
Chesterfield County Public Schools
$20K–$36K
D
Sales & Marketing Coordinator
Darussalam Assets Sdn Bhd · Brune Brunei, Brunei Darussalam
On-site · Full-time · Associate
Administrator
Marriott · Durban, South Africa
Administrative Assistant (Fixed Term Contract), CIME-EA
Perform day-to-day tasks of the MATAR Document Control Office, ensuring the effective maintenance of all incoming and outgoing documentations (both operational & project related) for the MATAR Management department.
Responsibilities
Maintain and update the document management system and registers (physical and electronic) to ensure compliance with company standards and regulations.
Track, monitor, and ensure timely submission of documents by internal and external stakeholders.
Perform quality assurance checks to verify document accuracy, completeness, and compliance with version control policies and company standards prior to filing & distribution.
Ensure all documents are correctly logged, classified, indexed, and stored for efficient retrieval and clear audit trail.
Implement and oversee standardized document numbering systems for easy identification, consistency and traceability.
Assist with advising and providing financial aid and scholarship information to prospective and currently enrolled students and their families, coordinate new media communications for the Financial Aid Office, and perform various administrative duties.
Compensation
$23.51 - $29.38 Salary commensurate with education and experience.
Responsibilities
Provide superior quality customer service to all callers and visitors to the office
Advise students on financial aid programs and application process
Assist students in completing forms and required documentation
Provide administrative support to the Assistant Vice Provost and Financial Aid Department, managing meetings, documents, budgets, and office operations.
Compensation
$23.51 - $29.38 Salary commensurate with education and experience.
Responsibilities
Provide administrative support to the Assistant Vice Provost for Financial Aid
Draft correspondence and schedule appointments
Coordinate meetings and take effective meeting minutes
Manage office supplies and inventory
Track and reconcile departmental budget
Requirements
High school diploma or equivalent
Bachelor’s degree preferred
Nice to have: Knowledge of financial aid policies, procedures and practices
Provide administrative, scheduling, reception, and clerical support for outpatient behavioral health services, serving as a key point of contact for clients, staff, and community members while ensuring efficient clinic operations and accurate client records.
Compensation
Wage: $16.61/hour
Responsibilities
Greeting clients and visitors while providing exceptional customer service
Verifying client demographic, insurance, and payment information
Scheduling appointments and coordinating clinician calendars
Supporting intake and follow-up procedures to ensure accurate billing and reimbursement
Managing clinical records and ensuring secure handling of confidential information
Requirements
High school diploma or GED
Nice to have: experience in healthcare or behavioral health office
Texas Health and Human Services Commission (HHSC), Texas Department of State Health Services (DSHS), and Texas Department of Family and Protective Services (DFPS) · Posted Nov 6, 2026
Performs routine journey-level administrative support work involving disseminating information, preparing correspondence, and maintaining filing systems under moderate supervision.
Prepares and disseminates information concerning agency programs, services, and procedures.
Serves as the primary point of contact for receiving, reviewing and routing all intakes received from the Statewide Intake (SWI) abuse and neglect reporting department.
Reviews intakes received to determine if there is an active investigation and alerts the primary assigned caseworker and supervisor.
Ensures that high priority callouts are assigned in accordance with established routing timeframes.
Responds to inquiries and provides guidance regarding routing policies and procedures.
Provide front desk reception, clerical, data entry, records processing, and general administrative support at the Commonwealth of Massachusetts Department of Children and Families office in Holyoke, MA.
Responsibilities
Utilize Microsoft Word and Excel to complete administrative and clerical assignments accurately
Perform accurate typing, word processing, data entry, and document preparation
Process closed records for the Area Office
Serve as the office receptionist and provide professional front desk coverage
Greet clients and visitors, answer incoming telephone calls, and direct individuals to the appropriate department or staff members
Provides assistance to the library media specialist for library functions, including instructional lessons, clerical duties, material handling, and technology support.
Compensation
$19,557.80 - $35,663.94
Responsibilities
Assists in processing new and discarded library materials
Manages circulation transactions
Shelves materials
Assists school librarian in repairing books
Assists students and teachers in locating materials, and in the use of school library technology and databases
To provide effective administrative and secretarial support to the Sales & Marketing Department, ensuring accurate documentation, efficient coordination, proper record management and timely administrative assistance to facilitate the department's daily operations and business activities.
Responsibilities
Preparing correspondence, proposals, quotations, contracts, reports and presentations
Handling telephone calls, emails and general enquiries professionally
Managing departmental filing, documentation and office supplies
Preparing sales kits, promotional materials and other departmental requirements
Maintaining and updating client databases, account records and sales information
Requirements
Diploma or degree in Business Administration
Office Management
related discipline
Nice to have: Experience in preparing business correspondence, reports and maintaining records
Nice to have: Experience in coordinating meetings, appointments and administrative activities
Enter, update, and retrieve information from computer databases and tracking systems to maintain accurate records, files, maintenance requests, audit documentation, and compliance data.
Prepare letters, reports, memos, presentations, spreadsheets, and other business documents using Microsoft Office applications.
Create, maintain, and manage both electronic and paper-based filing systems for maintenance records, audits, inspections, compliance reports, service contracts, and operational documentation.
Compile, copy, sort, scan, upload, and file records related to maintenance activities, business transactions, audits, and hotel operations.
Handle incoming and outgoing correspondence and ensure timely distribution of information to relevant departments.
Requirements
Grade 12 (Matric)
Diploma or Certificate in Business Administration, Office Administration, Facilities Management, Hospitality Management, or a related field
Nice to have: Valid driver's license
Nice to have: Experience in maintaining records, filing systems, trackers, and administrative databases
Nice to have: Experience coordinating audits, compliance activities, or quality assurance processes
The administrative Assistant will serve as the frontline representative of the Centre, managing reception duties while also contributing to technical and educational and administrative tasks as required-in to allow the Centre to carry out its mission of facilitating high quality learning through innovation in medical education.
Responsibilities
Greet and assist visitors, students, faculty, and staff in a professional and courteous manner.
Create psychological safety for learners
Provide front desk customer service to visitors and users of CIME
Maintain an organized and welcoming reception area.
Manage phone calls, emails, and correspondence promptly and efficiently.
Client Registration RepresentativeCenter For Mental Health · Helena, US
APS Field Administrative Assistant IITexas Health and Human Services Commission (HHSC), Texas Department of State Health Services (DSHS), and Texas Department of Family and Protective Services (DFPS) · Tyler, US
AdministratorMarriott · Durban, South Africa
Administrative Assistant (Fixed Term Contract), CIME-EAAga Khan University · Nairobi, Kenya