Provide admin/office support to the Nutrition Services department, overseeing all hospital department office-related duties and acting as a resource for a hospital-based department in a non-direct patient care role.
Responsibilities
Maintains rapport with customers, managers, and employees; sets priorities to maintain work flow.
Coordinates and schedules meetings as requested for department staff.
Provides confidential administrative support to the department including relating pertinent information regarding any potential problems.
Maintains procedures for office duties, charging, time edits, material management, and quality manual.
Provides backup coverage for other support staff ensuring completion of assignments.
Performs the secretarial, medical records, insurance authorization and admissions duties in the absence of the outpatient rehab therapy office coordinator. Provides support to the department in clerical areas while attending to other clinical needs of the rehab team as a physical therapy aide.
Responsibilities
Admits all patients by inputting patient data in the AS400 hospital computer system
Answers departmental telephone, processing calls by taking down messages or answering questions and/or forwarding calls to other staff members as needed
Maintains and meets expectations on time for all competencies, license, certifications and education requirements as outlined by local administration, Adventist Health (AH), The Joint Commission (TJC), Centers for Medicare and Medicaid Services (CMS), and all other regulatory agencies
Assumes responsibility for observing work schedule and job requirements, maintaining compliance with hospital policies including overtime, attendance, vacation, confidentiality, etc. and completes assigned projects in a timely manner
Attends and prepares minutes for rehab staff meetings
Requirements
High School Education/GED or equivalent
Associate’s/Technical Degree in office administration or business or equivalent combination of education/related experience
Provide high level administration and professional support services for all activities of the program, direct executive assistance to program leaders, and oversee program needs.
Responsibilities
Manage the operational activities of the program, set priorities; establish and assign priorities; ensure schedules are maintained and deadlines are met; develop processes and procedures for program.
Communicate with internal and external customers and management to exchange information, resolve issues or concerns, and coordinate activities.
Analyze and summarize research data for budgets and/or reports.
Assist in implementing and monitoring strategic plan for department.
Supports the office functions by completing all other duties and special projects as assigned.
Perform day-to-day tasks of the MATAR Document Control Office, ensuring the effective maintenance of all incoming and outgoing documentations (both operational & project related) for the MATAR Management department.
Responsibilities
Maintain and update the document management system and registers (physical and electronic) to ensure compliance with company standards and regulations.
Track, monitor, and ensure timely submission of documents by internal and external stakeholders.
Perform quality assurance checks to verify document accuracy, completeness, and compliance with version control policies and company standards prior to filing & distribution.
Ensure all documents are correctly logged, classified, indexed, and stored for efficient retrieval and clear audit trail.
Implement and oversee standardized document numbering systems for easy identification, consistency and traceability.
Administrative support to Centralized Intake, Inpatient Rehab Staff, Cafeteria Staff and BH Leadership at SPARC Guilderland.
Compensation
Pay Range:$18.50 - $24.66
Responsibilities
Maintains calendars of director and managers accurately.
Schedules meetings for internal and external hospital sources.
Prepares correspondence, presentations and reports in a timely and accurate manner.
Acts as a liaison for the administration and department with internal and external individuals, vendors, other health care organizations and businesses.
Supports all functions of the school office including interacting with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve, performs administrative duties to support the principal and supervises the maintenance of records and the preparation and issuance of orders, permits, licenses, certificates, requisitions, and reports
Performs general office secretarial and clerical duties in an elementary or secondary school.
Compensation
Grade 02/ESPBC, $23.24-$42.19 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical and Classified Employees Represented by ESPBC, Effective July 1, 2026.
Responsibilities
Prepares and processes forms, records, correspondence, memoranda, documents, and reports relating to school activities
Composes correspondence and memos
Prepares specialized documents and technical reports
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