Supports an organization or department by performing secretarial and clerical services. Assists management with administrative tasks such as tracking and compiling information of interest.
Responsibilities
Provides general clerical and secretarial support for programs and projects
Prepares various reports detailing the administrative information handled by the position
Prepares basic correspondence, order supplies and cover telephones
Uses data entry knowledge to accurately update the Division database daily
Manages and coordinates phone communications throughout the Division
Operates a switchboard or multi-line phone and maintains long distance call logs.
Takes and distributes accurate messages.
Greets visitors and determines the nature of their visit, issues visitor passes and maintains visitor logs, alerts appropriate party of visitor arrival or directs visitors to appropriate office, department or employee.
Responds to routine inquiries from internal or external sources such as the organization's location, hours of operation, phone numbers, and/or email address.
Additional responsibilities may include miscellaneous administrative activities such as booking meeting rooms, typing, organizing and distributing mail, receiving and sending courier packages.
Perform general office functions for St. Pius X Catholic School, including receptionist duties, mail handling, record maintenance, and support for school events.
Responsibilities
Answer phone calls and greet visitors
Prepare correspondence for the Principal
Handle incoming and outgoing mail
Maintain student files, family accounts, and other records
Ensures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships.
Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames.
Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines.
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