Provide proactive and high‑quality support to four Partners and a wider service line, managing diaries, meetings, travel, expenses and event logistics.
Responsibilities
Provide proactive, end‑to‑end executive support to senior leaders
Manage complex and frequently changing diaries, meeting requests and scheduling conflicts
Coordinate meetings involving senior internal and external stakeholders
Prepare agendas, presentations, reports, correspondence and other professional business materials
Arrange domestic and international travel, including flights, accommodation, transport and itineraries
Provide administrative and organisational support to executives, managers, or teams, managing calendars, travel, expenses, and coordination of meetings and briefings.
Responsibilities
Manage executive calendars and respond to meeting invitations
Plan and arrange travel itineraries
Anticipate executive needs and prioritise tasks
Handle day‑to‑day administrative tasks such as expenses and filing
Provide high-level, proactive executive-level administrative and strategic operational support to the CEO and US-based Management Board members of Digital Science.
Responsibilities
Arrange and manage internal and external meetings on behalf of the CEO and US-based Management Board members
Create agendas, collaborate with colleagues to prepare meeting content, draft agenda templates, check actions are captured and communicated
Book rooms and provide end-to-end support for all Management Board meetings
Coordinate diaries across the US-Based Management Board members
Support travel arrangements for CEO and US-based Management Board members, including flights, hotels, visa applications, itineraries and managing and recording expenses in Concur
Requirements
Relevant bachelor's degree or equivalent executive support / administrative qualification
Provide day‑to‑day administrative and executive support to the General Manager of Ultimate Hikes, managing diary, correspondence, travel, and office administration in Queenstown.
Responsibilities
Provide day‑to‑day administrative and executive support to the General Manager, including diary management, forward planning and prioritising deadlines.
Prepare correspondence, reports, presentations, meeting minutes, manuals and other business documents.
Manage email and telephone enquiries on behalf of the General Manager, ensuring communication is timely and directed appropriately.
Coordinate travel, accommodation and expense claims.
Provide administration support for group capital projects and construction, including documentation, cost reporting and invoice processing.
Provide high‑quality administrative, diary management and casework support to the Leader, Cabinet Members and nominated Councillors within a local authority.
Responsibilities
Coordinate correspondence, manage diaries, support meetings and events
Undertake research and briefing work
Prepare briefings, reports and background papers
Support councillors in responding to constituent enquiries
Plan, organise and support meetings and events
Requirements
GCSE English (Grade 4/C or above) or equivalent
Nice to have: supporting senior leaders
Nice to have: knowledge of local government structures
Nice to have: further or higher education qualifications
Provides high-level, proactive support to the Group Chief Marketing and Revenue Officer, managing diaries, travel, meetings, and executive administration across a global remit.
Compensation
Salary Range: $90-$124k
Responsibilities
Manage complex diary, inbox, and commitments
Coordinate senior stakeholder meetings and governance forums
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