Expense processing jobs

Senior Administrative Assistant (Contract to Hire)

Blue Star Partners LLC · Posted Oct 30, 2026

Open

Merrillville, Indiana, United States
Hybrid
Full-time · Senior
$38–$38 per hour
1–3 years

Senior Administrative Assistant (Contract to Hire)

Blue Star Partners LLC · Posted Oct 30, 2026

Open

Merrillville, Indiana, United States
Hybrid
Full-time · Senior
$38–$38 per hour
1–3 years

Client Service Specialist

PHJW USA · Posted Oct 20, 2026

Open

Washington, District of Columbia, United States
On-site
Full-time · Associate
$84K–$115K per year
4+ years

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Provide administrative support to attorneys and internal/external clients, coordinate legal practice tasks, manage billing and finance functions, and support client events.

Compensation

The salary wage range for Washington, D.C. that we expect to pay for this position is a minimum of $84,000 and a maximum of $115,000 annually.

Responsibilities

Maintain a consistent physical presence
Coordinate legal practice tasks and projects
Manage legal and administrative practices of attorneys
Coordinate administrative functions including finance/billing
Prepare complex legal documents and correspondence

Requirements

Bachelor’s degree (preferred)
Nice to have: Corporate transactional experience

Skills

Legal secretarial experience Legal billing Timekeeping Expense processing Document management MS Word MS Outlook

Senior Administrative Assistant

Yale University · Posted Nov 6, 2026

Open

New Haven, Connecticut, United States
Hybrid
Full-time · Senior
$32 per hour
4+ years

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The Senior Administrative Assistant provides essential administrative support across various departments and disciplines, ensuring smooth operations and efficient workflow.

Compensation

Hourly Range $31.83

Responsibilities

Oversees and coordinates administrative, program, and office activities.
Establishes, selects, implements, and coordinates office procedures and systems.
Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
Oversees, instructs, and coordinates activities of support staff.
Oversees the preparation of materials for grants, contracts and budgets.

Requirements

High School Diploma
Associate's degree
Bachelor's degree
Nice to have: Workday
Nice to have: Event Planning

Skills

clinical scheduling calendar management expense processing travel coordination Microsoft Office (Word, Excel, Outlook)

Client Service Specialist (Structured Credit)

Paul Hastings · Posted Nov 6, 2026

Open

Washington, District of Columbia, United States
Full-time
$86K–$118K per year
4+ years

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Provide administrative support to timekeepers, attorneys, and external clients in the Structured Credit Practice Group.

Compensation

The salary wage range for Washington, D.C. that we expect to pay for this position is a minimum of $86,000 and a maximum of $118,000 annually.

Responsibilities

Maintain a consistent physical presence to facilitate collaboration
Coordinate legal practice tasks and projects
Manage legal and administrative practices of attorneys
Coordinate administrative functions including finance/billing, time and expense entry, new matters, client presentations
Coordinate with firm resources and international offices

Requirements

Bachelor’s degree (preferred)
Nice to have: corporate transactional experience

Skills

legal secretarial experience timekeeping expense processing legal billing document management MS Word

Executive assistant

Crown Commercial Service / Government Commercial Agency · Posted Nov 6, 2026

Open

Liverpool, England, United Kingdom +1 more
Full-time
£31K–£34K per year

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This role provides essential daily administrative and operational support working closely with the Director and Business Manager to keep the Customer Experience Director’s office running smoothly.

Locations (2)

Liverpool, England, United Kingdom
Birmingham, England, United Kingdom

Compensation

Salary: £30,837- £33,921

Responsibilities

Providing full support to the Director with responsibility for full management of their diary.
Maintaining an overview of the Director’s diary, having an understanding of the purpose of, background to and priority of each meeting
Booking all travel and accommodation, processing of expenses and meeting/greeting visitors
Working with the Business Manager to ensure urgent issues are picked up, understood and managed until conclusion
Providing support in meetings by taking minutes/actions, and taking these forward as necessary and until conclusion

Skills

Senior Administrative Assistant

yale.wd1.myworkdayjobs.com/terminated_layoff_external_career_site · Posted Nov 4, 2026

Open

New Haven, Connecticut, United States
Hybrid
Full-time · Senior
$32–$32 per hour
6+ years

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Provides essential administrative support across various departments and disciplines, ensuring smooth operations and efficient workflow.

Compensation

Hourly Range $31.83

Responsibilities

Maintains complex calendars
Coordinates travel
Organizes events
Manages financial transactions
Supports faculty and staff with administrative tasks

Requirements

High school
Associate's degree
Bachelor's degree
Nice to have: Workday familiarity
Nice to have: Epic familiarity

Skills

Organizational skills Communication skills Microsoft Office proficiency Scheduling Expense processing Report preparation Customer service Confidentiality

Executive Assistant II TDS (US)

TD · Posted Nov 4, 2026

Open

New York, New York, United States
Hybrid
Full-time · Associate
$90K–$110K per year
3+ years

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TD Securities is seeking an Executive Assistant (EA) to work within the Financial Institutions Group in New York, providing high level support to a team of bankers from Managing Director to Analyst.

Compensation

$90,000. - $110,000. USD

Responsibilities

Active calendar management for Senior team (MDs, Directors, VPs)
Scheduling internal and client meetings, conferences, client events, and travel itineraries
Prepare and coordinate meeting facilities, logistics
Book Travel including flights, cars, and hotels
Process Travel & Entertainment expenses efficiently and accurately

Requirements

Secondary education
Nice to have: Previous administrative experience within investment banking
Nice to have: Finance-related company

Skills

Calendar management Travel arrangements Expense processing Communication skills Organizational skills Multitasking

Child & Community Health Project Spec

American Academy of Ped · Posted Nov 4, 2026

Open

Itasca, Illinois, United States
Hybrid
Full-time · Associate
$33–$35 per hour
3+ years

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Provide project coordination and administrative support for Child and Community Health activities, focusing on digital communications, grant tracking, contract coordination, and education programs.

Compensation

A reasonable estimate of the current base pay range for this position is $33.37/hr - $35.24/hr.

Responsibilities

Support budget development and ongoing financial monitoring for multiple grant-funded projects, including expense tracking, variance reporting, and forecasting.
Complete and coordinate contractual agreements for team projects and initiatives.
Create, edit, and disseminate project communications, including newsletters, e-bulletins, brochures, and educational materials.
Manage assigned CCH project websites, including page design/layout, and content updates.
Serve as the team lead on virtual meeting software, providing technical assistance and training.

Requirements

Bachelor’s degree in business administration, communications, marketing, or related discipline
Nice to have: Knowledge of public health principles
Nice to have: website page creation
Nice to have: communication/marketing materials development
Nice to have: Adobe Acrobat

Skills

project coordination administrative experience

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