Establish and maintain strategic office management for the Dean and College by prioritizing and responding to daily routine communications
Serve as the first point of contact for the Dean’s Office
Maintain the Dean’s calendar, scheduling appointments and meetings, and preparing and distributing agendas and related materials
Assist in maintaining the Dean’s Office budget, including purchasing, processing invoices, maintaining office supplies, and keeping College of Business promotional supplies stocked and up to date
Coordinate travel arrangements and prepares and processes travel authorizations and reimbursement claims
Requirements
High school program, technical/vocational program, or their equivalents
Nice to have: Planning and executing events
Nice to have: Prioritizing work to consistently meet deadlines while faced with many interruptions and competing/conflicting priorities
The Events & Web Specialist provides administrative coordination and operational support for Library events, including scheduling, logistical arrangements, and event communications. The position also maintains approved Library and OLLI website content, supports digital communications, and performs related administrative functions to ensure accurate information, effective event operations, and accessible services for the campus community.
Compensation
Anticipated Hiring Range/Salary: $3,565 per month (Step 1)
Classification Salary Range: $3,565-$5,092 per month (Step 1-Step 19)
Responsibilities
Coordinate Library event reservations, schedules, setup requests, catering arrangements, and logistical communications using established event and exhibit procedures, and 25Live.
Coordinate assigned Library event setup and breakdown activities using established event plans and procedures.
Maintain and update approved Library and OLLI website content using Drupal and established templates.
Prepare approved event announcements, social media content, and digital signage; maintain event webpages; compile and gather routine event and website activity data for reports.
Maintain Library informational signs, coordinate routine exhibit scheduling and records, and respond to general administrative and event inquiries.
Requirements
Completion of a high school program or its equivalent
Conceptualize, design, produce and manage events that promote the University and support its goals, overseeing Presidential and VIP events at the Southampton Campus.
Responsibilities
Design, produce, and supervise creative, technical, and logistical activities for high-profile Presidential and Executive Leadership events
Serve as primary contact to secure and manage VIP guests, university council members, board members, and high-level dignitaries
Prepare ceremony and event scripts, runs of show, and production timelines
Establish comprehensive risk management protocols and emergency action plans
Oversee campus food and beverage operations
Requirements
Bachelor’s degree (foreign equivalent or higher)
Nice to have: Conferences execution
Nice to have: Trade shows execution
Nice to have: Large-scale hotel conference business experience
This position provides administrative and instructional support of a complex and confidential nature for a group of faculty members with their teaching and research activities.
Compensation
Duke University provides an annual base salary range for this position as USD $20.60 to USD $28.65.
Responsibilities
Monitor and verify accuracy of faculty course websites on Canvas platform
Post announcements and upload materials/assignments for students
Edit and update PowerPoint slides for class handouts
Prepare information for faculty on students in their classes
Coordinate with Fuqua Multimedia on recording of class sessions
Requirements
Two years of post-secondary education in administrative support or a related business field
Provide broad clerical and administrative support for the College of Arts & Humanities and Dean’s Office, including document preparation, scheduling, property custody, and event coordination.
Support graduate students, prospective students, faculty, and staff across a broad range of program administration and student support functions within the ILR Graduate Programs Office.
Compensation
Pay Range: $26.09 - $30.32
Responsibilities
Serving as a primary point of contact for applicants and prospective students across ILR graduate programs
Responding to inquiries regarding admissions requirements, deadlines, application processes, and program offerings
Reviewing applications for completeness and following up regarding missing materials
Completing admissions system processes, including application tracking, reviewer assignments, and status updates
Assisting with recruitment activities, open houses, student visits, graduate fairs, and yield events
Requirements
Associate’s Degree with 2-4 years of relevant experience in an office or service setting
Nice to have: Event planning
Nice to have: Project coordination
Nice to have: Web-based editing tools for website management
The Project Coordinator holds delegated operational authority for the day-to-day management of the project and serves as the operational hub connecting faculty, students, employers, and the external evaluator.
Compensation
ANTICIPATED HIRING RANGE: $4,300 - $4,700 monthly
However, offer amount will be commensurate with candidate’s experience, education, skills, and training.
CLASSIFICATION SALARY RANGE: $3,864 - $6,652 monthly
Responsibilities
Coordinate the day-to-day administrative project operations and serve as a primary point of contact for established project information.
Maintain the project schedule and tracking tools for project activities, deadlines, milestones, and deliverables; update them as information is received from the Project Director and project participants.
Coordinate day-to-day scheduling and communication among project participants and participating departments to support timely completion of assigned activities.
Monitor the status of assigned activities and provide a monthly status update to the Project Director, identifying overdue items or logistical issues for direction as needed.
Convene and support project team and standing meetings by coordinating schedules, preparing agendas and materials, recording meeting notes, and tracking action items for follow-up.
Requirements
High school diploma or GED
Nice to have: grant-funded projects
Nice to have: federal grant reporting
Nice to have: budget management
Nice to have: Experience supporting higher education or library events, communications, signage, and exhibits
Nice to have: Experience compiling event or website statistics and assisting or training student employees or volunteers
Events & Web SpecialistNewCalifornia State University · Humboldt, US
Director of University EventsStony Brook University · Stony Brook, US
Academic Assistant, Fuqua School of BusinessDuke University · Durham, US
Project CoordinatorCalifornia State University, Bakersfield · Bakersfield, US