Manage booking enquiries, issue quotations, invoices and confirmations, load and amend reservations, maintain guest profiles, coordinate with front‑of‑house teams, follow up on payments, and ensure efficient reservation processing.
Locations (2)
Sea Point, Cape Town, South Africa
Cape Town, Western Cape, South Africa
Responsibilities
Manage booking enquiries received via email, telephone and online channels
Prepare and issue quotations, invoices and booking confirmations for leisure, corporate, agent and group guests
Accurately load, amend and cancel reservations within our property management system
Maintain accurate guest profiles and contact information
Work closely with the Revenue team regarding rates, availability and special guest requests
Provide high-level administrative and operational support to senior executives in a venture-building firm.
Compensation
Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.
Responsibilities
Manage complex calendars, schedules, appointments, and competing priorities
Coordinate meetings, calls, and virtual appointments across multiple time zones
Conduct advanced research on new contacts, companies, and meeting participants
Prepare meeting agendas, briefing materials, presentations, and other executive documents
Assist with PowerPoint presentation cleanup, formatting, and basic editing
Support the Operations Manager and Co-Founder with executive and personal assistance, including calendar management, travel coordination, budgeting, and administrative tasks.
Compensation
Salary: 45 to 50k pesos
Responsibilities
Manage and coordinate executive calendars, appointments, meetings, and business and personal commitments
Monitor, organise, and prioritise incoming emails, identify urgent matters, and prepare professional correspondence
Coordinate meetings, prepare agendas, take minutes, and follow up on action items
Liaise with internal teams, clients, suppliers, contractors, and external stakeholders to ensure effective communication
Prepare business reports, presentations, spreadsheets, and other executive documentation
Provide a professional and engaging welcome to all visitors, guests, and colleagues, delivering a consistently high standard of 5-star customer service and managing front‑of‑house operations.
Compensation
Salary: £15,496
Responsibilities
Provide a professional and engaging welcome to all visitors, guests, and colleagues.
Deliver a consistently high standard of 5-star customer service.
Manage visitor arrivals, registrations, and access procedures.
Monitor and respond to enquiries received through a shared mailbox.
Handle meeting room bookings and enquiries efficiently.
Provide administrative support to the General Manager and Senior Leadership Team (SLT) and oversee day-to-day office management.
Compensation
The expected base salary range for this position is $70,000 - $110,000. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply.
You are also eligible to participate in Stelumar’s annual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved.
Responsibilities
Manage calendars for the GM and SLT, prioritizing requests and resolving conflicts
Manage emails, reports, and internal correspondence
Serve as a point of contact for internal and external stakeholders; prepare materials ahead of meetings
Coordinate travel and expense reports for the GM and SLT
Take minutes, track action items, and follow up to keep tasks on schedule
Requirements
Post-secondary education in business, administration, or a related field preferred
Provide day‑to‑day administrative and executive support to the General Manager of Ultimate Hikes, managing diary, correspondence, travel, and office administration in Queenstown.
Responsibilities
Provide day‑to‑day administrative and executive support to the General Manager, including diary management, forward planning and prioritising deadlines.
Prepare correspondence, reports, presentations, meeting minutes, manuals and other business documents.
Manage email and telephone enquiries on behalf of the General Manager, ensuring communication is timely and directed appropriately.
Coordinate travel, accommodation and expense claims.
Provide administration support for group capital projects and construction, including documentation, cost reporting and invoice processing.
Support daily office operations, manage mail and records, process EOBs, maintain confidential patient information, and provide general administrative assistance.
Responsibilities
Manage incoming and outgoing mail, including sorting, distribution, and tracking.
Monitor and organize email correspondence, ensuring timely responses and proper routing.
Process, organize, and maintain confidential patient records and documentation.
Review, process, and manage Explanation of Benefits (EOB) documentation.
Maintain accurate electronic and physical filing systems.
Requirements
High school diploma or equivalent
Nice to have: Experience handling and processing EOBs
Nice to have: Healthcare or medical administrative experience
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